Exhibitors

IAPD and IPRA invite you to support the park and recreation industry by exhibiting at the 2011 Soaring to New Heights Conference, January 27-28, 2011 at the Hilton Chicago. Come join us by attending the state’s largest park and recreation conference featuring over 300 exhibitors with over 4,200 delegates expected to attend. With meeting attendance that rivals the National Recreation and Park Association Congress, you’ll receive unprecedented exposure to park and recreation professionals, most of whom make the buying decisions likely to impact your company’s bottom line.

As an exhibitor, you will receive:

Face-to-face access to more than 4200 delegates searching for products and services
Access to marketing, promotional and sponsorship opportunities
(1) 10’ wide by 8’ deep draped booth
(1) 6’ draped table (if booth package with table option is chosen)
(2) contour chairs
(1) wastebasket
Deluxe background drape, side dividers, and booth sign
(5) complimentary exhibitor badges per booth (extra badges or replacements are $10 each). All badges are distributed onsite at the conference.
(2) complimentary tickets per booth for the Friday hors d’oeuvres reception
(1) complimentary parking pass per booth valid at the Hilton Hotel or the Palmer House Hotel
Admission to educational sessions and workshops on Friday and Saturday
Listing in the 2011 Exhibitor Directory
One-time general cleaning of booth and exhibit hall aisles
House carpet for your booth
24-hour hall security

Showcase your newest products, ideas, and services. Meet the people you need to know – don’t miss this opportunity! Booths are still available, but going quickly!
Please contact Sue Triphahn of IAPD at either 847.496.4449 or striphahn@ilparks.org for more information.

Show Hours and Schedule

Wednesday, January 26, 2011:

Exhibitor Registration/Move-In: 12:00 pm-4:00 pm

Thursday, January 27, 2011:

Exhibitor Registration/Move-In: 8:00 am-12:30 pm (all booths must be set up by 12:30 pm)
Exhibitor Meeting: 11:30 am-11:45 am
2012 Booth Registration: 11:45 am-1:00 pm
Show Opens: 1:30 pm-6:00 pm

Friday, January 28, 2011:

Show Hours: 8:30 am-11:00 am
Show Hours: 12:30 pm-6:00 pm
Exhibitor Move-Out/Breakdown: 6:00 pm-10:00 pm

Saturday, January 29, 2011:

Exhibitor Move-Out/Breakdown: 8:00 am-11:00 am (all freight must be out of the hall by 11 am)

2011 Exhibitor Information

You don’t want to miss the opportunity to participate in the 2011 IAPD/IPRA Soaring to New Heights Conference held at the Hilton Chicago, January 27-28, 2011. Reserve your booth space today!

It’s easy: Click here to download and print the 2011 floor plan – booths with red dots on them are already sold. Pick out your booth space (choose three locations in order of preference). Click here to open up the exhibitor booth deposit form, type in the information, save on your computer and email to striphahn@ilparks.org or send to:

Sue Triphahn, IAPD,
4476 Sundance Circle
Hoffman Estates, IL 60192
or fax to (847) 496-5246

Booth deposits of $300 per booth are accepted until September 13, 2010, after September 13, 2010 full payment is due to confirm booth space. Click here (create link to download pdf file of exhibitor contract) to download the exhibitor contract. This is a type-able pdf form, type in your information, save to you computer as a document and email it back to striphahn@ilparks.org or print the form out and mail or fax in.

Booth Fees are as follows:

Package A (Up to 100 lbs): $1,167 (WITH TABLE) or $1,060 (WITHOUT TABLE)
Package B (Up to 300 lbs): $1,277 (WITH TABLE) or $1,170 (WITHOUT TABLE)
Package C (Up to 500 lbs): $1,302 (WITH TABLE) or $1,195 (WITHOUT TABLE)
Package D (Up to 200 lbs, 4 or more booths only): $1,137 (WITH TABLE) or $1,030 (WITHOUT TABLE)

NOTE: Our booth prices are based on the weight of what you are bringing in for your exhibit/display. Any questions regarding the show contact Sue Triphahn at 847-496-4449 or striphahn@ilparks.org

IAPD/IPRA Official Service Contractor

Freeman is the official service contractor located at 5040 W. Roosevelt Rd., Chicago, IL 60644-1346 Phone: 773/379-5040; Fax: 773/379-5042; www.freemanco.com

Helpful Resources:

2011 Exhibitor Booth Deposit Form:Booth deposits of $300.00 per booth will be accepted until September 13, 2010, after September 13, 2010 to confirm booth space, exhibit fees must be paid in full
2011 Exhibitor contracts are due September 13, 2010.

Exhibitor Directory Submission: Click here to submit your exhibitor directory form. The link to submit your exhibitor directory information and description will be available on Monday, September 20, 2010. You must have your pass code to access the site. If your designated contact has not received their log-in information email by September 20, 2010, email ilparks1-reg@cteusa.com to request log-in code. Only exhibitors that have paid their exhibit fees in full will receive this email and appear in the directory. Remember this directory is the promotional piece all attendees will receive, so be sure to be accurate with your description and information. This form must be completed online no later than Monday, November 29, 2010 in order to appear in the directory.
Exhibitor Badge Requests: Click here to submit your name badge order. Each booth will be allotted (5) complimentary exhibitor badges. These names need to be submitted no later than Friday, January 21, 2011. You must have your pass code to access the site. If your designated contact has not received their log-in information email by September 20, 2010, email ilparks1-reg@cteusa.com to request log-in code. Only exhibitors that have paid their exhibit fees in full will receive this email and be able to order badges. Changes, additions and deletions of name badges can be completed online up until January 21, 2011. Pre-ordered badges will be available for pick up onsite at Exhibitor Registration located in the Mobley Room at the entrance right outside of the Northwest Exhibit Hall beginning on Wednesday, January 26, 2011 from 12:00 p.m. to 4:00 p.m. and on Thursday, January 27, 2011 from 8:00 a.m. – 6:00 p.m. Exhibitor badges are not mailed prior to the show and can only be picked up onsite. Badges are required for admittance into the hall for all exhibitors. Any badges printed onsite are $10.00 each.

Lead Retrieval System

Recording information about a prospective customer is one of the most important functions of a trade show. Unfortunately, it is often the most neglected and/or hurried function. Conference Technology Enhancements, Inc. (CTE) bar coded system goes beyond the limited storage capability of magnetic cards, exchanging business cards and scribbled notes. You need a system that is quick, efficient and complete.

Each attendee name badge will have a barcode printed on it. In its simplest form, you aim the scanner at the attendee’s bar code and all of the attendee’s information is captured. You will also receive a standard code sheet onsite with “Follow-Up Action Codes” that allows you to utilize standard codes for what that attendee is looking for, when they are ready to purchase, what you need to do, etc. As an added benefit, if you purchase the lead retrieval package, you will receive complimentary an excel database of all attendees at the show, their titles, agency and mailing address. This list will be sent by 2/7/11.

By choosing the lead retrieval system, you can assure yourself that the method to record leads at the show will be fast, easy and meet your needs. If you have any questions concerning the lead retrieval system, please contact 847.759.4242.

Download the Lead Retrieval Order Form

For Conference Attendees:

While at conference take time to visit the Exhibit Hall for an inside glimpse into the products and services you and your agency need. With more than 300 exhibitors in attendance you are bound to make a connection with someone who can help you out on your next project! You can’t beat the networking opportunities here! Click here (create link to download current list of exhibitors will provide before we go live since it changes daily) to view current listing of exhibitors.

“Exhibiting at the 2011 Soaring to New Heights Conference doesn’t cost, it pays!”