Who should use the online proposal submission site?
Potential presenters who wish to submit a formal proposal for Program Committee review and consideration.
How do I login to the submission site?
When visiting the proposal submission site for the first time, you will be asked to create a username and password. Once you have created your username and password, you may access the system at any time (up until the proposals deadline), to submit a proposal, make changes to an existing proposal or continue working on a proposal in progress.
Do I still need to create a username/password if I am already an IAPD/IPRA member?
Yes. Since the online proposal system is independent of both IAPD and IPRA’s membership databases, you are required to create a separate user account for the proposal site. This is a one-time account set up that can be used to submit proposals for future IAPD/IPRA Soaring to New Heights conferences.
What do I do if I encounter technical problems when submitting my proposal?
If you encounter technical problems while submitting your proposal, click the link for “Problems, Questions, Comments?” to send an email to technical support. In all inquiries, please include your name, contact information, specific details of your issue, and your proposal reference number. For questions regarding the conference program or the Call for Proposals process, contact Leesa Johnson, IPRA Conference & Meetings Director by email.
How can I be sure my proposal was submitted?
After reviewing the proposal and clicking the “Finalize” button, you will be directed to a confirmation page that will list your proposal ID number and prompt you to print a copy of the completed proposal. The session contact will also receive an email confirmation once the proposal has been processed.
How can I make a change to the proposal after I submit it?
You will be able to select and modify all existing proposal(s) up until the proposals submission deadline of May 22. Please keep in mind that the system will only allow you to have one incomplete proposal at any given time. Be sure to review your proposal carefully. All information should be submitted exactly as you wish for it to appear in the conference program books. IAPD/IPRA will not be responsible for errors in any printed materials resulting from errors or omissions contained in the information submitted by presenters.
May I be listed as a presenter for more than two (2) proposals?
Yes. IAPD/IPRA currently does not limit the number of sessions a presenter may participate in on the conference program. You may submit as many proposals as you wish, however, submission does not guarantee acceptance.
How do I save the information that I enter?
Each time you enter your information and advance to the next page or click the “Save and Continue” button, your information will automatically be saved.
Who evaluates my proposal and what criteria is used for judging?
Proposals are peer reviewed by members of the conference program committee. When completing a review, reviewers will evaluate proposals using the following criteria:
- Relevancy, technical content and value;
- Alignment to area of focus;
- Timing to cover subject;
- Free of commercial interests and promotion;
- Overlap with other sessions; and
- Balance with overall conference.
How can I increase the chance of my proposal being accepted?
The content included in your proposal should address these characteristics in order to increase the chance of acceptance:
- Be appropriate to the conference topics outlined in the online Call for Proposals intro.
- Include up-to-date content and demonstrate how this presentation furthers knowledge or creatively applies research, best practices and/or practical experience in the parks, recreation and conservation field.
- Offer learning objectives that can be conveyed in the allotted time. Preconference workshop proposals must illustrate content and activities sufficient to fill a 3-hour time block. 3-hour workshops are allowed one 10-minute break. Educational sessions must illustrate content and activities presented sufficiently within a 75-minute time block or two consecutive 75-minute time blocks. 75-minute sessions are not allowed any breaks.
- Include information regarding diverse populations, if applicable.
When will I be notified of my proposal’s status?
Notification of a proposal’s acceptance/non-acceptance will occur once the review process has been completed. The anticipated time frame is mid/late July.
I am an attendee with an idea for a session topic. Can I use the online form to submit my suggestion?
No. Attendees and non-presenters who wish to suggest topics and speakers should use the Session Suggestion form to do so.